Palo Alto Office Administrator

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Who We Are

The Learning Policy Institute (LPI) is a national organization that conducts and communicates independent, high-quality research to shape education policies and improve learning for each and every child. Nonprofit and nonpartisan, LPI connects policymakers at the local, state, and federal levels with the evidence, ideas, and actions needed to strengthen the pre-k to grade 12 education system and address the complex realities facing public schools and their communities. Working with policymakers, researchers, educators, community groups, and others who care about improving public schools, the Institute advances evidence-based policies that support empowering and equitable learning for all children.

The Position

LPI seeks a full-time Palo Alto Office Administrator to join its team of research, policy, communication, and operations staff in advancing the organization’s mission to make education equitable for all children. This position is based in our Palo Alto, CA office. This role will be required to be onsite up to three days per week as staff transition back into the office.

This role is tasked with office operations for one of LPI’s two offices. 

Major Responsibilities

Office operations and administration

  • Oversee the day-to-day operations and administration of the PA office and directly interface with staff and visitors.
  • Be the primary point of contact for building maintenance and management.
  • Handle catering and logistics for Palo Alto events.
  • Be responsible for PA Scheduling Calendar and PA Conference Bridge.
  • Manage celebrations/gifts for PA staff life events.
  • Work closely with HR team to assist with new employee orientation, workspace setup, and train new. hires on software application and office related policies.
  • Manage non-staff travel for PA office.
  • Handle Zoom logistics for All Staff meetings and retreats.
  • Assist with organization-wide administrative/operation needs.
  • Participate in organization-wide committees and work groups
  • Other duties as assigned.

Qualifications and Experience

  • Bachelor's degree or equivalent work experience.
  • Excellent verbal and written communication skills, interpersonal skills, organizational skills, and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Knowledge of hardware, software, and applications in an office setting. Applications include Zoom, Egencia, Asana, Expensify, Sage/Intacct, MS Office, Dropbox, Ring Central, Notion, and Enlist.
  • Ability to manage external vendors.
  • Must be authorized to work in the United States for any employer.


  • Passion for ensuring that all children receive empowering and equitable learning, especially historically underserved students.
  • Self-starter mentality and the ability to both work independently and foster collaborative working relationships, and to work well in a team-setting.
  • A demonstrated commitment to excellence and equity. 
  • Ability to execute and exhibit good judgment.
  • An optimistic outlook and a flexible, innovative nature.

To Apply

Please submit a cover letter, resume, and three professional references here. Candidates invited to continue through the interview process will be asked to complete a job-related task/performance assessment at that time.

The Learning Policy Institute has a deep commitment to its staff’s health and well-being and strives to embody the organization’s values within the organizational structure. LPI offers competitive compensation and benefits; prioritizes and provides financial support for professional development; supports diversity, equity, and inclusion work; and values a collaborative culture. LPI is an equal opportunity employer. Candidates of all backgrounds are encouraged to apply. Candidates must be up to date on COVID-19 vaccinations in order to work onsite in the office.